A bachelors degree andor a certificate of completion from a paralegal education program are typically required. This contract administrator job description template can help you attract qualified candidates for your companys contract management roles. As experts on the contract requirement, members of the requiring organization are often delegated specific authority from the contracting officer to conduct contract surveillance to verify that the contractor is fulfilling contract delivery and quality requirements and to document performance for the contract record. Ideally, the church administrator should not also serve as pastor. Many contract administrators began their careers by working entrylevel administration jobs and then get promoted to a job that involves the management of contract resources, or contract driven projects or. Excellent communicator and leader with strong interpersonal skills. Acting as the link between a company and its business equivalents, he ensures that the company he represents gains the most benefit from every contract. Directives doe directives, guidance, and delegations. Contract administrators and project managers for all parties in the construction process must realize the major impact their actions have on cost, schedule, and quality in relation to the contract terms and conditions. Architects have been engaged to supervise and manage building contracts and engineers engineering contracts.
While licenses are required in order to do business as a contractor in certain industries such as construction, the only limitations on contract administration jobs in most. The contract administrator whether employers agent, quantity surveyor or engineer2 has two distinct but critical roles in relation to the development. Typically, his obligation is not an absolute one, partly because there is usually someone else to blame, and partly because of the difficulty that a claimant employer has in showing how matters would otherwise have turned out. Oct 22, 2019 in some instances, contract administrators may be required to have a degree in law, or paralegal experience. List of contract manager responsibilities and duties. Duties might include office management, communicating with parishioners, managing volunteers, assisting with financial management of the church and organizing events. Contract administrator paralegals can work in a variety of settings, including law firms, financial institutions, or other companies. Contracting officers to support a variety of contract administration functions. Contract management plan template optional contract. The church administrator also takes on a supervisory and training role in ministries that have office. We are looking for a responsible contract administrator to join our team. Purchasing is a process including receiving, storing, inventorying, and distributing.
Most construction contracts contain quite detailed rules setting out how variations should be valued, whether this is by reference to rates in a bill of quantities, a separate pricing schedule, a breakdown of lump sum prices or even market rates. All doe contracts, including its performancebased management contracts pbmcs. While licenses are required in order to do business as a contractor in certain industries such as construction, the only limitations on contract administration jobs in most cases are the entry requirements set by employers. Provide alternate mitigating contract articles and successfully negotiate with customers with compelling arguments. Contract administrator job duties a contract administrator needs to direct the tasks related to the contracts for sale and purchase of products and services.
Part 970doe management and operating contracts acquisition. Doe contracting officers and contract specialists osti. The procurement administrator manages, organizes and directs operations of the purchasing division by performing administrative duties and overseeing city purchases, contracts, programs, projects, professional, paraprofessional, and clerical staff. Contract administrator about vancouver, bc steelhead lng. Unlike professions such as medicine, psychiatry, or plumbing, contract administration jobs do not require employees to be licensed. Records management web site at appendix b of this reference book. Analyse the contract terms and identify areas of possible risks and opportunities related to the application of contract clauses. Role of a contract administrator frequently asked questions what are the responsibilitiesrole of a contract administrator. To set forth requirements and responsibilities for implementing and. The contract administrator is obliged to follow those rules. The government contracts reference book, 4th edition.
A contract administrator is in charge of managing company contracts. Doe acquisition guide fy2018 version 2 department of energy. As shown in the contract administrator cv example, center the professional summary on your management and organizational skills, and include highlights of your achievements in those areas. The administrative department of a business is able to provide systematic support in every area of a business without any interruption in services. A must have reference book for anyone in federal procurement and contracting. In some instances, contract administrators may be required to have a degree in law, or paralegal experience. For well over a hundred years it has been standard practice for contract administrators to be used on construction contracts. Department of energy acquisition guide department of energy. Contract administrator job description template workable. It is very well organized, and is a comprehensive guide for contracting officers, contract soecialists and contracting officers representatives. Doe contracting officers and contract specialists identification of required doe deliverablesthe departmental requirement for scientifictechnical reporting for this type of award or contract is stated in doe o 241. May 20, 2015 the contract administrator whether employers agent, quantity surveyor or engineer2 has two distinct but critical roles in relation to the development. I keep this book at my desk and use it several tines per day.
Many contract administrators began their careers by working entrylevel administration jobs and then get promoted to a job that involves the management of contract resources, or contractdriven projects or. The doe has an obligation to inform the contractors when a moratorium is placed or removed from federal records. Church administrators manage the business operations of the church. Enclosure acquisition guidebook for contracting officers. Job description for contracts administrator may 2020. Procurement administrator job description classification responsibilities. Notification of a moratorium will be made formally through the issuance of a letter. A contract administrators duties are most often defined by the terms of the contract under which he is engaged and these can be as different or as wide ranging as the nature of building contracts and the imaginations of the drafters of such contracts allow. Opm position classification standard for contracting series, gs1102. Manual for procurement of consultancy and other services 2017. Specific duties depend on the needs and size of the church. The contract administrators powers are governed by the jct contract. He needs to assess the requirement and take and take an estimate of the cost involved in purchasing the material. It seeks to obtain maximum value from each educational dollar spent for equipment, supplies, and contracted services.
I researched the role of the contract administrator in writing the handbook for upstream oilfield contract administrators, and i included a section on that role in the chapter on operational risk management. To ensure ease of updates and accessibility, this guide is being made available in printable electronic format. Nrcs ffrdc, doe laboratories, gwacs, macs, small businesses. The responsibilities and duties section is the most important part of the job description. Wise purchasing practices help upgrade the quality of programs and control cost. Interprets contract provisions to help resolve claims and questions. More recently, project managers and construction managers have undertaken similar roles under new forms of contract. This type of position requires a good understanding of business, budgeting, and management principles, as well as excellent interpersonal skills.
Negotiating contract terms with internal and external partners. The contracting officer shall refer to subpart 903. The contract administrator may be the project architect, but could also be the lead consultant, the cost consultant, a specialist consultant, a client representative or employers agent, the project manager or an engineer. That term is generally understood to mean postaward in the field of federal contracting, which would mean those activities that take place after the award of a contract e. Job description and career info found the following information and resources relevant and helpful. The duties of project managers and contract administrators there were many reasons for this. One of the best descriptions i found of the qualities that a contract administrator should have is from a 1999 interview of barbara. How to become a contract administrator villanova university. On a construction management contract, the role of contract administrator might be attributed to the construction manager. Contract administration role comparisons spot the difference jon close looks at the main differences between the jct contract administrator, the nec3 project manager and. Sep 28, 2016 most construction contracts contain quite detailed rules setting out how variations should be valued, whether this is by reference to rates in a bill of quantities, a separate pricing schedule, a breakdown of lump sum prices or even market rates. Job description for contracts administrator enter your email address to receive alerts when we have new listings available for job description for contracts administrator.
Proficient contracts administrator with 10 years automotive industry experience. The duties of project managers and contract administrators. Contract administration is the management of contracts made or to be made with customers, vendors, partners or employees. Contract administrator responsibilities and duties the responsibilities and duties section is the most important part of the job description. Contract administrators work with government agencies, hospitals and corporations. Maintains an audit file for each contract which includes original contract, authorized work orders, all correspondence to and from the contractor, contract change requests, approved variations, amendments, clarifications, invoices and payments. Typically, his obligation is not an absolute one, partly because there is usually someone else to blame, and partly because of the difficulty that a claimant employer has in. Assist field account management partners to negotiate contract terms and conditions. This department keeps an effective communication channel open, so everyone is informed of any new changes and how.
He is expected to plan the bids as per the specifications given by the. To become a contract administrator, youll likely need experience in a related administration position with a lower level of responsibility. Email field should not be empty please enter a valid email address. Contract closeout is an important aspect of contract administration. The success of every construction project begins with reading and understanding the contract.
Handbook for upstream oilfield contract administrators. The daily functions of operating a business requires time, precision and expertise. Gather maximum return on investment and customer satisfaction from contract responsibilities. People who searched for senior contract administrator. Search 577 contract administrator jobs now available on, the worlds largest job site. Contact us with comments, suggestions, and feedback on how we can make things better. Modify this template with specific administrative duties to meet your companys needs. Contract administrators came out on top in terms of salary when compared to paralegals.
Doe contracting officers and contract specialists osti, us. A church administrator is responsible for the business aspects of running the church, including human resources, budget and financial administration, ensuring compliance with local regulations and laws, public liaison, and risk management. Visit payscale to research contract administrator salaries by city, experience, skill, employer and more. This is an essential reference book not only for contract administrators, but also for purchasing groups, project managers and lawyers for both operators and contractors. Contract administrators the obligation of impartiality. Contract administrator responsibilities and duties. Also, you used the term contract administration in your post. If the contract administrator fails in his duties, it is the employer who would have a claim under their appointment. The doe acquisition guide is updated on a quarterly basis. Roles and responsibilities of the contracting officers technical representative cotr. The general duties and responsibilities of each administrator will include. The obligations under the clause in no way affect the contractors obligations under. Administrator dutiesresponsibilities kirtland community.
This guidebook contains best practices in contract administration that should be useful tools to program and contracting officials in administering federal contracts. Doe reference book for contract administrators chapter 9. Duties include maintaining church records and personnel files, ordering and stocking office supplies, keeping computer files backed up and maintaining office equipment. Contract administration job requirements administration jobs. How to become a contract administrator academic invest. Contract administrators supervise activities related to contracts for buying or selling of equipment, products, or. Bureau of labor statistics, similar occupations to contract administrators, such as administrative services managers, earned a.
Apply to contract administrator, senior contract administrator, junior contract administrator and more. The church administrator runs the daytoday operations at the church. The specific duties and responsibilities of administrative positions are assigned by the president in accordance with law and college policy. This chapter provides more detailed guidance regarding the individual steps that are required to close various types of contracts.
A contract administrator needs to direct the tasks related to the contracts for sale and purchase of products and services. Doe, for nonnational nuclear security administration nnsa activities, and to the administrator, national nuclear security administration for nnsa activities. Maine doe 23 state house station augusta, me 043330023 voice. Salary estimates are based on 1,117 salaries submitted anonymously to glassdoor by contract. Feb 01, 2012 proficient contracts administrator with 10 years automotive industry experience. It is axiomatic but the contract administrator can only exercise the powers given under the jct contract conditions. Contract administrator for construction contracts designing. These letters are posted on the doe hq records management web site at. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. Filter by location to see contract administrator salaries in your area. Duties and responsibilities of a church administrator. Contract administration during project execution, ensuring that all aspects of the contract during the bidding and execution phase are addressed with the objective of contributing to maximise project revenues. Contract administrator career profile and job description. To plan, organize, and administer the activities of hisher department, office, or division efficiently.
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